Every enquiry answered, every class booked, every fee paid.
In one paragraph
For registered training organisations, tutors and early learning services. A student and parent portal, class bookings with SMS reminders and fee invoices with a card link. RTOs keep aXcelerate or VETtrak; early learning keeps Xplor or Kidsoft. Online enrolment is next. No provider runs it yet; the same modules run live elsewhere. Built in Melbourne, working Australia-wide.
01Where the admin hides
Every enrolment typed twice, and every fee chased by phone.
The admin we see in training providers and schools. Plain statements, not quotes.
Enquiries answered from a shared inbox.
By whoever sees them first, if anyone does.
Enrolment forms retyped into the student system.
The typos turn up at reporting time.
Term fees chased by phone and email.
The same families, every term.
Parents ask for timetables and invoices by phone.
The office takes the same call all week.
02What we build
Every student, from the first enquiry to the fees paid.
Enquiries, enrolment forms, bookings, reminders, the portal and fees read the same student. The training record, evidence, certificates and reporting stay in your student management system, and a child's attendance in Xplor or Kidsoft.
- 01EnquiryAnswered with the next intake dates
- 02EnrolAn online form instead of paper
- 03BookClasses and lessons booked online
- 04RemindA text before each class
- 05PortalTimetables and invoices by email link
- 06PayFees by card link or direct debit
- Class and lesson bookings with SMS remindersLive
- A parent and student portal opened from an email linkLive
- Fees invoiced with a card payment linkLive
- Fees collected by direct debitBuilt
- Online enrolment forms that pass each new enrolment to the system you already runNext
- Enquiries from your website and ads answered with the next intake datesNext
- Fee reminders by text before each due dateNext
Live: running for a client today · Built: coded and tested · Next: not shipped yet · Can build: no delivered example yet
Levels describe the module, in whichever industry it runs today.
Services for education and training: Business Operating System · Web apps and custom software · Websites for services businesses.
Software we connect to
| Software | Level |
|---|---|
| SMSClass reminders by text | Live |
| StripeCard payments on every fee invoice | Live |
| aXcelerate, VETtrak or WisenetYour student management system stays and keeps the training record, evidence, certificates and reporting; we build around it | Can build |
| Xplor or KidsoftEarly learning and OSHC keep each child's attendance and Child Care Subsidy claims there; we build around it | Can build |
| Xero or MYOBFee invoices and payments into your accounts | Can build |
The rules your paperwork answers to
Standards for RTOs 2025, ASQA
The revised Standards took effect on 1 July 2025 and set how every RTO must operate.
asqa.gov.au, 6 Oct 2026
Unique Student Identifier
Every student in nationally recognised training needs a USI, and it stays with them for life.
usi.gov.au, 6 Oct 2026
National Quality Framework, ACECQA
It sets one national approach to regulating, assessing and rating early childhood education and care and outside school hours care services.
acecqa.gov.au, 6 Oct 2026
This is the Business Operating System, set up for education and training.See the full system
Also set up for: Driving schools · Allied health and clinics · Not-for-profits and community organisations. All industries
03Built on the same system
No training provider yet. The bookings, reminders and portal that would run yours are live.
Bookings, SMS reminders and card payments run live for a chauffeur business. The portal opened from an email link runs live for a security company, and direct debit is built in Crux Practice.
Bookings, SMS reminders, card payments
LiveThe chauffeur business we scaled
Close to $300K in revenue in under 10 months. We built the system, ran the ads and advised along the way.
Close to $300K
revenue in under 10 months, with the system, the ads and our advice
Portal by email link
LiveA complete in-house system for a security company
Quotes, rosters and client questions run from one record. The company takes on new clients without rebuilding the paperwork each time.
Read the case : A complete in-house system for a security company
Live in 10 weeks
from first build to daily use, current version
Direct debit
In-house project, pausedCrux Practice: practice management for accounting firms
An in-house project, built and tested. Not live for a client today.
Read the case : Crux Practice: practice management for accounting firms
04Questions from training providers and schools
The things people ask before they call.
Do you replace aXcelerate, VETtrak or Xplor?
No. An RTO's student management system keeps the training record, the evidence, the certificates and the reporting, and an early learning service's Xplor or Kidsoft keeps attendance and subsidy claims. We build enquiries, enrolment forms, bookings, the portal and fees around them.
Does it do AVETMISS reporting?
No. USI and AVETMISS reporting stay in your student management system, which reports from the training record it already holds. What we build sits in front of it: enquiries, bookings, the portal and fees.
Can parents and students log in?
Yes. Each opens their own portal from an email link, with no password to forget. That portal runs live for a security company's clients today.
Can families pay fees by direct debit?
Direct debit is built and tested in Crux Practice, not yet live for a client. Card payments on invoices run live for a chauffeur business today.
05 · Start here
Show us one enrolment, from the enquiry to the first class.
What happens next
- 1Tell us the crux in a short form.
- 2We reply within one business day, with a straight answer on fit.
- 3Pick a time that suits you for a 30-minute call.