# Every enquiry answered, every class booked, every fee paid. Source: https://cruxlabs.com.au/industries/education-training For registered training organisations, tutors and early learning services. A student and parent portal, class bookings with SMS reminders and fee invoices with a card link. RTOs keep aXcelerate or VETtrak; early learning keeps Xplor or Kidsoft. Online enrolment is next. No provider runs it yet; the same modules run live elsewhere. Built in Melbourne, working Australia-wide. ## Every enrolment typed twice, and every fee chased by phone. The admin we see in training providers and schools. Plain statements, not quotes. - Enquiries answered from a shared inbox. By whoever sees them first, if anyone does. - Enrolment forms retyped into the student system. The typos turn up at reporting time. - Term fees chased by phone and email. The same families, every term. - Parents ask for timetables and invoices by phone. The office takes the same call all week. ## Every student, from the first enquiry to the fees paid. Enquiries, enrolment forms, bookings, reminders, the portal and fees read the same student. The training record, evidence, certificates and reporting stay in your student management system, and a child's attendance in Xplor or Kidsoft. 1. **Enquiry**: Answered with the next intake dates. 2. **Enrol**: An online form instead of paper. 3. **Book**: Classes and lessons booked online. 4. **Remind**: A text before each class. 5. **Portal**: Timetables and invoices by email link. 6. **Pay**: Fees by card link or direct debit. - Class and lesson bookings with SMS reminders (Live) - A parent and student portal opened from an email link (Live) - Fees invoiced with a card payment link (Live) - Fees collected by direct debit (Built) - Online enrolment forms that pass each new enrolment to the system you already run (Next) - Enquiries from your website and ads answered with the next intake dates (Next) - Fee reminders by text before each due date (Next) Live: running for a client today · Built: coded and tested · Next: not shipped yet · Can build: no delivered example yet. Levels describe the module, in whichever industry it runs today. Services for education and training: [Business Operating System](https://cruxlabs.com.au/services/business-operating-system) · [Web apps and custom software](https://cruxlabs.com.au/services/custom-software) · [Websites for services businesses](https://cruxlabs.com.au/services/websites). ### Software we connect to - **SMS**: Class reminders by text (Live) - **Stripe**: Card payments on every fee invoice (Live) - **aXcelerate, VETtrak or Wisenet**: Your student management system stays and keeps the training record, evidence, certificates and reporting; we build around it (Can build) - **Xplor or Kidsoft**: Early learning and OSHC keep each child's attendance and Child Care Subsidy claims there; we build around it (Can build) - **Xero or MYOB**: Fee invoices and payments into your accounts (Can build) ### The rules your paperwork answers to - **Standards for RTOs 2025, ASQA**: The revised Standards took effect on 1 July 2025 and set how every RTO must operate. Source: https://www.asqa.gov.au/for-providers/standards-for-RTOs (checked 2026-10-06) - **Unique Student Identifier**: Every student in nationally recognised training needs a USI, and it stays with them for life. Source: https://www.usi.gov.au/ (checked 2026-10-06) - **National Quality Framework, ACECQA**: It sets one national approach to regulating, assessing and rating early childhood education and care and outside school hours care services. Source: https://www.acecqa.gov.au/ (checked 2026-10-06) This is the Business Operating System, set up for education and training. [See the full system](https://cruxlabs.com.au/services/business-operating-system) Also set up for: [Driving schools](https://cruxlabs.com.au/industries#driving-schools) · [Allied health and clinics](https://cruxlabs.com.au/industries/allied-health) · [Not-for-profits and community organisations](https://cruxlabs.com.au/industries#not-for-profits). ## No training provider yet. The bookings, reminders and portal that would run yours are live. Bookings, SMS reminders and card payments run live for a chauffeur business. The portal opened from an email link runs live for a security company, and direct debit is built in Crux Practice. - [The chauffeur business we scaled](https://cruxlabs.com.au/case-studies/chauffeur-business-system) (Bookings, SMS reminders, card payments, Live): Close to $300K in revenue in under 10 months. We built the system, ran the ads and advised along the way. - [A complete in-house system for a security company](https://cruxlabs.com.au/case-studies/security-operations-system) (Portal by email link, Live): Quotes, rosters and client questions run from one record. The company takes on new clients without rebuilding the paperwork each time. - [Crux Practice: practice management for accounting firms](https://cruxlabs.com.au/case-studies/crux-practice) (Direct debit, In-house project, paused): An in-house project, built and tested. Not live for a client today. ## The things people ask before they call. **Do you replace aXcelerate, VETtrak or Xplor?** No. An RTO's student management system keeps the training record, the evidence, the certificates and the reporting, and an early learning service's Xplor or Kidsoft keeps attendance and subsidy claims. We build enquiries, enrolment forms, bookings, the portal and fees around them. **Does it do AVETMISS reporting?** No. USI and AVETMISS reporting stay in your student management system, which reports from the training record it already holds. What we build sits in front of it: enquiries, bookings, the portal and fees. **Can parents and students log in?** Yes. Each opens their own portal from an email link, with no password to forget. That portal runs live for a security company's clients today. **Can families pay fees by direct debit?** Direct debit is built and tested in Crux Practice, not yet live for a client. Card payments on invoices run live for a chauffeur business today. ## Show us one enrolment, from the enquiry to the first class. [See the full system](https://cruxlabs.com.au/services/business-operating-system) · [All our work](https://cruxlabs.com.au/case-studies) · [All industries](https://cruxlabs.com.au/industries#health-education-and-community) · [Check build or buy](https://cruxlabs.com.au/tools/build-vs-buy) · [Book a call](https://cruxlabs.com.au/contact)